Access Policy

DEPARTMENT OF MEDIA STUDY EQUIPMENT ACCESS POLICY

EQUIPMENT ROOM: 237 Center for Arts 716 645-6904
DIRECTOR OF EQUIPMENT AND FACILITIES:
Carl Lee / CFA 239 / 716 645-0928 / cl62@buffalo.edu

ALL PERSONS WHO USE DMS EQUIPMENT MUST FOLLOW THE ESTABLISHED ACCESS POLICY. FAILURE TO DO SO MAY RESULT IN REVOCATION OF PRIVILEGES, FINES, OR SUSPENSION.

The 2016 EQUIPMENT ROOM VIDEO:

  1. ACCESS:
    Equipment will be loaned only to University at Buffalo SUNY students who are currently enrolled in a DMS production class to which a lab fee is attached. The lab fee of $125.00 will be charged to the student’s bill. Because of wear and tear and maintenance costs, equipment is provided for use only for production classes or production-oriented independent study projects. In order to borrow equipment you must have:

    • paid all lab fees for past semesters.
    • filed or renewed your equipment card with the Equipment Room for the current semester.
    • an Equipment Room bar-code number affixed to your student ID

    Students not enrolled in production classes may petition the department in writing for special permission to borrow equipment or use lab facilities. Contact the Equipment Manager to request a special request form. Petitions must be received at least three weeks before date of use.

  2. RESERVATIONS:
    Equipment reservations may be requested at the Equipment Office. Reservations may be made in person or by telephone (716 645-6904), but do not leave messages on the answering machine for reservations. They will not be honored.

    Reservations are accepted starting on Thursdays at 12:00 noon for the following week.

    Call the E.R. if you cannot claim your reserved equipment. This includes studio time and editing time.

    If you cannot obtain a reservation because all equipment is booked, you can borrow any unclaimed equipment by checking with us at the end of the day for availability.

  3. LOAN PERIODS:
    Equipment and keys are loaned on an OVERNIGHT BASIS (up to two overnights) during the week (Monday through Friday), and for the entire weekend (Friday to Monday).

    Pickups should be planned for afternoon, although you may pickup earlier if the equipment is available.

    ALL EQUIPMENT AND KEYS ARE DUE BEFORE 12:00 NOON ON THE DUE DATE. EQUIPMENT OR KEYS THAT ARE TURNED IN LATE WILL RESULT IN A FINE: $10 PER DAY PER PIECE OF EQUIPMENT.

    Keys may be returned at the window or in the drop-box around the corner from the E.R. An additional fine will be issued for each additional day that equipment/keys are overdue.

  4. LOAN LIMITATIONS:
    All equipment may be borrowed by each student for a maximum of two overnight loan periods OR one weekend loan in any one week.

    Students may not reserve more than one item/kit of certain types of equipment that are in high-demand (including, but not limited to, cameras, camcorders, audio recorders, lighting kits) for the same checkout period without written approval from the student’s current faculty and the Technical Director.

    Editing studios may be reserved for a maximum of 12 hours total per week per student, or for one overnight. With the exception of overnights, there is a maximum of 4 hours of reservable time of editing suites per day per student.

    All equipment is loaned for use in the Western New York area only. Special permission and insurance is required for use outside this area.

  5. EXTENSIONS:
    Extensions on equipment loans may be possible if you call the Equipment Room before noon. Extensions will be granted at the discretion of the Equipment Room, based on demand for the equipment. If your request for an extension is denied, the equipment is still due by noon.
  6. EXTENDED LOANS/ADVANCE RESERVATIONS:
    Loan periods of more than two days will be considered. These extra loan periods will be authorized at the discretion of the Equipment Manager and with permission of instructor, and should be requested as far in advance as possible. This also applies to extended blocks of time in editing suites and studios. Equipment reservations may also be arranged further than one week in advance for special projects and special documentary shoots, with permission of instructor and at the discretion of the equipment manager.
  7. LIABILITY:
    Borrowers are fully financially responsible for any loss or damage that occurs to DMS equipment while in their possession. ALL EQUIPMENT THAT IS SIGNED OUT IS ACCEPTED AS BEING IN OPERATIONAL CONDITION BY THE BORROWER. It is imperative that the borrower examine the equipment before removal from the Equipment Room area and have any damaged or missing parts noted in writing by an Equipment Room employee. Thus, you will not be responsible for any pre-existing conditions.

    ALL BORROWERS ARE REQUIRED TO WAIT WHILE EQUIPMENT IS CHECKED UPON ITS RETURN. Please allow time for this when returning equipment. The borrower must be present during this testing and check-in of equipment so that you can be immediately notified if there is a problem.

    Equipment must be returned in the condition in which it was loaned — any scratches, dents, broken or missing parts will be noted by the Equipment Room and a fine will be assessed to pay for the damage. Access privileges will be suspended until the borrower reimburses DMS for the repair or replacement of damaged or lost equipment/keys (payment by money order only).

    Lost Keys: If a borrower loses a key (to editing suites, studios, labs, etc.), he or she will be responsible for the cost of a lock change and replacement of all keys for that lock, totaling anywhere from $75 – $300, depending on the # of keys in use for that room.

  8. VIOLATIONS & FINES:
    Habitual or repeated disregard for the equipment and the rules of the Equipment Room may result in the loss of access privileges and fines. Anyone who receives three fines or warnings during one semester will have their access privileges revoked. Access may be restored by the approval of a written petition to the Equipment Committee. Petition forms are available in the DMS office, Room 231 CFA.

    ANY OUTSTANDING FINES MUST BE PAID IN ORDER TO HAVE ACCESS PRIVILEGES RESTORED.
    ALL FINES MUST BE PAID BY MONEY ORDER made out to “UNIVERSITY at BUFFALO.”

    Fines and/or suspensions will be served for the following violations of Equipment Policy:

    • Equipment/Keys returned late;
    • Smoking, food or drink in editing suites or labs;
    • Removal of equipment from one workspace to another without permission;
    • Leaving a workspace unlocked;
    • Failure to cancel a reservation you cannot claim;
    • Removing equipment from the Western New York area without approval from the Equipment Manager (e.g. to Canada, New York City, out of state);
    • Providing access to DMS spaces to suspended students, students not qualifying for equipment loan, or non-students;
    • Using equipment for projects which do not qualify as DMS student work.
  9. GRIEVANCES:
    Grievance procedures are in accord with the Bulletin of Undergraduate Education and the Graduate School Policies and Procedures. Written grievances must be submitted to the Equipment Manager and the DMS Equipment Committee. If a resolution is not reached, the grievance may be taken to the DMS Faculty through the DMS Chair.
  10. If you have any questions regarding DMS equipment policy, please contact the Director of Equipment and Facilities.

    EQUIPMENT ROOM: 237 Center for Arts 716 645-6904
    DIRECTOR OF EQUIPMENT AND FACILITIES:
    Carl Lee / CFA 239 / 716 645-0928 / cl62@buffalo.edu